Recruitment agencies across Europe trust us to replace their spreadsheet-based operations with unified platforms that scale with their growth.
Industry challenges
Managing hundreds of candidates in spreadsheets
Excel doesn't scale. Consultants duplicate data, lose track of candidates, and waste hours on admin.
Manual CV screening and matching
Reading every CV manually is slow, inconsistent, and means good candidates get missed.
Slow client communication and approvals
Clients chase you for updates. You chase candidates. Everyone's waiting on someone else.
No visibility into placement pipeline
Without a real-time pipeline view, forecasting revenue and managing consultant performance is guesswork.
Systems we build
Candidate Tracking System
A purpose-built ATS that matches your exact pipeline stages — not a generic tool you have to adapt to.
Automated CV Parsing & Scoring
AI-powered screening that scores candidates against vacancy requirements and surfaces the best matches instantly.
Client Portal
Branded portal where clients track placement status, approve candidates, and sign documents — without emailing you.
Commission & Billing Automation
Automatic invoice generation on placement, commission calculations, and Exact Online sync.
Interview Scheduling Automation
Candidates self-schedule interviews via Calendly integration — no back-and-forth emails.
Compliance Document Collection
Automated collection and verification of right-to-work documents, contracts, and onboarding paperwork.
Automation opportunities
New vacancy created
Auto-match against candidate database and notify top matches
Candidate advances stage
Send personalised email sequence and update client portal
Interview confirmed
Send calendar invites, reminders, and preparation materials
Placement confirmed
Generate contract, trigger onboarding workflow, create invoice
Weekly cadence
Auto-generate client update reports and internal pipeline summaries
Real example
"A Belgian staffing agency replaced 12 spreadsheets with a unified platform — reducing admin time by 80% and tripling placement speed. The system paid for itself within 3 months."
Read the full case study →Book a free consultation. We'll map your current workflow and show you exactly what we'd build — with a fixed-price proposal within 48 hours.
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